How to Add Calendar Events

The Calendar app on your iDevice can help keep your life organized. It can even be synced among all your devices using iCloud. You also have a choice to use separate calendars, such as one for work and one for home. When you add an event to your calendar it is automatically placed in the default calendar set up on your iDevice.

Here I'll show you how to create events, add details, and, if you choose, place them in separate calendars.

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1. Different Views

You can view your calendar by day, week, month, and year by tapping the tabs at the top of the screen. For a close up view of each event by day, tap the magnifying glass in the top right corner of your screen.

2. Add An Event and Details

Tap the + icon at the top-right of the screen to create a new event. Enter the title of your event and location if you wish. The events are searchable, so it's a good idea to type in something reasonably accurate.

3. Define a Duration

After entering the event, scroll down on your screen and the keyboard will disappear. Here you can tap on Starts to set a day and time for your event. To schedule how long the event lasts tap Ends. If it's an all day affair, toggle All-Day on. If the event occurs regularly, such as once a week, tap Repeat and then choose from the selection.

4. Set An Alert

Tap Alert to set an event alert time. You can pick from a set of predefined times. The alert will appear as a notification on your screen at the set time. You can use Second Alert to add dual reminders. It's kind of like hitting the snooze button on your alarm clock. If the first one alert doesn't do the job, hopefully the second one will.

5. Pick a Calendar

If you wish to add the event to another calendar besides the default, tap on Calendar to select a different one.

6. Add Notes

If your event needs more information, like if you need to bring something to the event or if there is extra preparation needed, use the Notes section. Notes are also searchable.

7. Edit Events

To make changes, tap on the event in your calendar and then tap Edit in the upper right corner of your screen.

To make sure your event times aren't changed when you travel to different time zones, be sure to turn on Time Zone Support in your settings. To do this, go to Settings > Mail>Contacts>Calendars, scroll down to Calendars, tap Time Zone Support, then toggle it on. If you'd rather have your events displayed according to the time zone of your current location, leave this feature off.


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Paula is a freelance media broadcaster and journalist. She enjoys life at home with her husband, two kids, two dogs, two cats and a parrot. Her iPhone is never more than two feet away from her and she can't imagine life without it.