How to Sign a PDF on Mac—the Easiest Way! (2022)

Digitally sign a PDF to avoid having to print and scan it.

* This post is part of iPhone Life's Tip of the Day newsletter. . *

Perhaps you have a PDF you need to sign, but want to avoid having to print the file, physically sign the document, and then scan it back onto your computer. Apple makes it easy to digitally sign a PDF on your Mac! This way, you can save time and avoid the costs associated with printing. Below, we'll show you how to sign a PDF on your Mac.

Related: How to Sync Messages from iPhone to Mac

Why You’ll Love This Tip

  • Create a digital signature that you can insert into PDF documents anytime it is needed. 
  • Digitally sign a PDF even when it is not set up to automatically let you electronically sign. 
  • Save time and money by eliminating the need to print out, sign, and scan documents.

How to Sign a PDF on a Mac

The simplest way to sign a PDF on your Mac is to use the built-in Preview app. This native Apple app is your Mac's default application for viewing and editing PDF and image files, and it makes signing PDF documents a breeze! If you're interested in learning more about your Mac's features, sign up for our free Tip of the Day Newsletter. Now, here's how to create an electronic signature on your Mac using the Preview app: 

  1. Double-click to open your PDF file with the Preview app. (If you've set another PDF editor as your default, control-click or right-click on the PDF file, then select Open With, and click Preview.)

  2. Once you've opened the PDF in the Preview app, click Tools in the top-left corner of your screen.

    Click to open the Tools dropdown. This is how to sign PDF.
  3. Hover over Annotate.

    Mouse over Annotate. This is how to sign a PDF electronically.
  4. Select Signature.

    Mouse over Signature. This is how to add a signature to a PDF.
  5. Click Manage Signatures. If you have previously created a signature on your iPhone or Mac, you can simply select that signature now and skip to step 17.

    Click Manage Signatures… This allows you to digitally sign PDF files.
  6. To create a signature using your computer trackpad cursor, click Trackpad.

  7. Click the text saying Click Here to Begin

  8. Use your cursor to write a signature. This may take several tries. In my experience, signing with your trackpad is a finicky process. Try pressing with varying degrees of pressure on your trackpad to create different line weights.
  9. If you are unhappy with your signature, click Clear to start over.

    Click Clear to restart creating a signature for PDFs on Mac.
  10. When you have a signature you're happy with, tap any key on your keyboard to stop signing.
  11. Click Done.

  12. If you want to create a signature by scanning a hand-written signature, click Camera

  13. Now position an unlined, white piece of paper with your signature in front of your computer's camera.

    position signature in camera
  14. You will see a digital version of your handwritten signature appear on the screen. It should be automatically flipped so it no longer appears backward. This means your Mac has captured the handwritten signature. Click Done.

    Once Mac has captured signature, click Done.
  15. If you want to create a signature by signing your name on your iPhone screen, unlock your iPhone and click iPhone on your Mac. (You may not see this option depending on your software version, laptop settings, and other factors. I've found this option appears irregularly.)

  16. Once you click the iPhone option on your computer, a signature form will appear on your iPhone screen. (If you do not see this screen appear, you may not be able to use this option and should choose instead to either use the Trackpad or Camera option above.) Sign your name with your finger and tap Done on your iPhone screen or laptop screen to save it. 

  17. Now that your signature has been created, click the Tools menu at the top of the screen, click Annotate, and select Signature. Click your signature to insert it.

    Go back to Tools --> Annotate --> Signature and you will now see the signature that you created. Click on it.
  18. Your signature will be inserted in the center of the PDF, and you can click and drag it to the position you want on the page.

    Your signature will appear in the center of the PDF. Click on it and drag it to where you want it.

And that’s how to digitally sign a PDF! You only have to create a signature once. After that, you can simply insert your saved signature. Happy signing!

Master your iPhone in one minute a day: Sign up here to get our FREE Tip of the Day delivered right to your inbox.

Topics

Author Details

Devala Rees's picture

Author Details

Devala Rees

Devala Rees has been a writer since the age of eleven, and a loyal user of Apple products for even longer. His writing background is quite eclectic, from freelance professional articles to Hindu religious scholarship to fantasy novels. Much of his writing on various topics can be found on Quora.com.