How to Customize Your iPhone Share Sheet & Favorite Apps in iOS 15

Customize your iOS 15 share sheet, select favorite apps, and use the Shortcuts app to create a smooth sharing experience.

The iOS Share sheet pops up anytime you tap the share button on your iPhone. It automatically updates based on your actions using machine learning. However, you can also customize what you see when you tap the iPhone share button. This is possible by selecting your favorite apps, sorting the actions list, and utilizing the Shortcuts app.

Related: Shortcuts App Intro: Selecting, Editing & Creating Basic Shortcuts on an iPhone

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How Do I Add Apps to the Share Menu

When we share a photo from the Photos app, for example, the share sheet will pop up. The apps listed are based on your use patterns or your chosen favorites. However, it is possible to manually select which apps you will see and the order you see them in. To learn more about customization options on an iPhone, sign up for our free Tip of the Day newsletter.

To share a photo from the Photos app to an app that isn’t listed, do the following:

  1. Tap the share icon.

    tap to share photo from Photos app
     
  2. Swipe over the app icons to the left.

    Swipe left to see more app choices
     
  3. Tap the three dots above the word More

    Tap to see more app choices
     
  4. Select the app of your choice. Depending on the app, you may need to add contacts or other choices before you send, post, or publish.

    Select app to share photo to

Depending on the machine learning algorithm, the app may appear in the list right away or it may take several shares for it to register as a favorite. You can also manually set it as your favorite. 

How to Edit Favorites on Your iPhone

To edit the favorites in your share sheet, you need to enter the sharing settings. To do this, simply find a photo from the Photos app and follow these steps:

  1. Tap the share icon.

    tap to share photo from Photos app
     
  2. Swipe over the app icons to the left.

    Swipe left to see more app choices
     
  3. Tap the three dots above the word More

    Tap to see more app choices
     
  4. Tap the Edit icon in the top right corner.

    Tap edit to make changes to the share sheet
     
  5. Select the apps you wish to add to your favorites by tapping on the green plus icon.

    Select an app to add to favorites on share sheet
     
  6. Tap Done to save your changes.

    Tap done to save changes to the share sheet
     
  7. These apps can then be reordered. Simply drag the app by three horizontal lines on the right when you are in step 4.
  8. To remove an app from your favorites list, simply tap the red minus icon and confirm to remove it. This will put it back on the list of suggested apps.
Drag to reorder apps in the share sheet settings

How to Remove Apps from the Share Sheet

Although the machine learning algorithm is generally great at suggesting apps, you may find the need to remove an app from the share sheet. To enter the share settings, you can find a photo from the Photos app and follow these steps:

  1. Tap the share icon.

    tap to share photo from Photos app
     
  2. Swipe over the app icons to the left.

    Swipe left to see more app choices
     
  3. Tap the three dots above the word More

    Tap to see more app choices
     
  4. Tap the Edit icon in the top right corner.

    Tap edit to make changes to the share sheet
     
  5. Toggle the app to stop it from appearing in your share sheet. An app must be removed from the favorites before it can be toggled off.

    Toggle to not see an app suggested in the share sheet
     
  6. Tap Done to save your changes.

    Tap done to save changes to the share sheet

Some apps such as Mail and Books cannot be stopped from appearing on the shared sheet. They may appear automatically or be hidden automatically based on your use. Additionally, AirDrop cannot be removed from favorites or toggled off.

How Do I Customize the Actions List?

When the share sheet pops up, below the row of apps, there is a list of actions. These are also automatically generated based on your phone use. These can be reordered or marked as favorites, and new actions can be added via the Shortcuts app. Begin by finding a photo in the Photos app to share and do the following:

  1. Tap the share icon.

    tap to share photo from Photos app
     
  2. Scroll to the bottom of the screen and tap Edit Actions.

    Scroll to edit actions in share sheet
     
  3. Add Actions to your Favorites by tapping the green plus icon. You can remove them by tapping the red minus icon.

    Add action by clicking the green plus icon
     
  4. You can reorder the Actions in your Favorites by dragging the action by the three horizontal lines as needed.

    Drag to reorder actions in the share sheet settings
     
  5. Tap Done to save your changes.

    tap done to save changes to share sheet

Depending on what you want to share, different actions can apply. You can also create your own actions using the Shortcuts app.

How to Create Custom Shortcuts

The Shortcuts app is incredibly useful when it comes to customization. You can use it in various ways to personalize your iPhone. It can be great for the share sheet in case you tend to share photos with a specific friend or colleagues, for example. Learn more about the ins and outs of the Shortcuts app here

Create a shortcut to text a specific friend by following these steps:

  1. Open the Shortcuts app.

    Open shortcuts app
     
  2. Tap the plus icon in the top right corner.

    Tap the plus icon to add a new shortcut
     
  3. Select Add Action.

    Select add action to add a new shortcut
     
  4. Tap Sharing.

    Tap sharing to create a new shortcut
     
  5. Select Send Message.

    Select send message to create a new shortcut
     
  6. Tap “Recipients.”

    Tap recipients to create a new shortcut
     
  7. Type the name of your contact or browse your list by tapping the plus icon. You can add multiple recipients or just leave it at one.

    Select a contact to create a new contact
     
  8. Tap Done.

    Tap done to save your settings
     
  9. Tap the three dots in the top right corner.

    Tap three dots to open shortcut settings
     
  10. Toggle to Show in Share Sheet.

    Toggle show in share sheet
     
  11. Tap Done.

    Tap done to save your settings
     
  12. Tap Next to name the New Shortcut.

    Tap next to name the shortcut
     
  13. Tap Done to save your shortcut.

    Tap done to save your settings

Now the shortcut will appear in your share sheet. You can edit your Actions to favorite the shortcut and organize the list as necessary.

Customizing your iOS share sheet can make sharing a breeze. It only takes a few steps to set up your favorite apps, sort the action list, and even create unique Shortcuts based on your personal needs. A personalized share menu can help you save time in the long run.

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Author Details

Hallei Halter's picture

Author Details

Hallei Halter

Hallei is a 2018 graduate of Maharishi University of Management with a BFA in Creative & Professional Writing. She's currently working on a novel about people using witchcraft to clean their houses.