How to Share a Folder from the Notes App on Your iPhone

* This post is part of iPhone Life's Tip of the Day newsletter. . *

The folder-sharing feature available starting with iOS 13 is a great collaboration tool for those who've long enjoyed the convenience of the Notes app, as well as those using it for the first time. We've already covered how to move a note into a folder in the Notes app, so now let's go over how to invite one or more people to a shared Notes folder on your iPhone or iPad. 

Related: How to Set a Unique Password for Each Account in Your Notes App

To begin, of course, you'll need to have one or more folders in your iPhone or iPad's Notes app. You'll also need to be sure your device is updated to iOS 13 or iPadOS and set up iCloud on all of your devices. Everyone you intend to share with will need to take the same steps. 

  1. Open the Notes app and navigate to the Folders list.
  2. Swipe left over the folder you want to share; a menu will appear. Tap the blue share icon that has an image of a person and a plus sign.

    swipe left over a folder in the notes apptap the share icon
  3. Now you can choose whether the people you're sharing your Notes folder with will be able to make changes to the folder, or only view the folder.
  4. Decide how you'd like to share the Notes folder by tapping on one of the offered methods; I chose to share via Messages.

    allow recipients to read or edit the shared folderchoose how to share your notes folder on your iphone
  5. Enter the contacts you'd like to share the folder with into the To: field, enter a message under the Share Folder icon, if you want to, then tap Send.

    tap the send icon to share your notes folder

If there are some people that you'd like to be able make changes, and others that you only want to view the folder, you can send the invitations in two separate batches with different share options. 

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Author Details

Leanne Hays's picture

Author Details

Leanne Hays

Leanne Hays is a Feature Writer at iPhone Life, and has written hundreds of in-depth how-to and troubleshooting articles. She's a former Associate Editor for iPhone Life magazine, and has written for the Iowa Source, as well as web content for education marketing. Leanne has an associate's degree in education, with a focus on curriculum development, as well as a bachelor's degree in science. She has over nine years of experience with SEO, social media management, and web development and writing. Despite years of web work, Leanne is by no means an early adapter; she's only owned a smartphone for five years, which makes her highly sympathetic to the learning curve of new iPhone owners. She enjoys making reader's lives easier and putting her education experience to work by walking them through the most practical ways to use Apple devices, step-by-step.

In off-work hours, Leanne is a mother of two, homesteader, audiobook fanatic, musician, and learning enthusiast.