How to Save an Email as a PDF on Your iPhone & iPad

What To Know

  • PDFs help you condense and organize emails so they're easy to store and find when you need them.
  • To create a PDF from an email, tap Reply > Print > touch and hold print preview to maximize > Share > Books.
  • The PDF you've created will be saved in the Library tab of the Books app.

Saving an email as a PDF on your iPhone or iPad isn't a straightforward process, but it can be done. Here's how to save a Gmail or Outlook email as a PDF, or an email from any other account you've synced to Apple's Mail app!

How to Save an Email as a PDF on Your iPhone & iPad 

If you're looking for an email management method that will keep your important emails safe and easy to access, we'll show you how to save an email as a PDF on your iPhone or iPad. Keep in mind that you can also create email folders to organize emails if you'd like to keep them all in the Mail app rather than downloading them. For more great email management tutorials, check out our free Tip of the Day

  1. Open the Mail app.

    ipad and iphone mail app
  2. Open the email you want to save as a PDF, then tap the Reply icon (left pointing arrow).

    tap the reply icon to convert email to pdf
  3. Tap Print.

    tap print to create pdf on iphone from email
  4. Touch and hold the print preview, and a larger version will open.

    touch and hold print preview to enlarge
  5. Tap the larger version.

    Tap larger version to see Share icon
  6.  Now tap the Share icon.

    tap share icon to make pdf on icon from email
  7. Tap Books from the app options. If Books isn't available, tap the More icon

    tap more if books is not an option
  8. From the More menu, tap Books

    tap books to ceate pdf on iphone

Once you've finished these steps, your PDF will be saved to the Books app. You'll be able to open that app, tap the Library tab, and see the email you downloaded as a PDF on your iPhone or iPad. Be sure to set up iCloud Drive on all your other devices, so you can access the email you converted to PDF, whichever device you're using. 

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Author Details

Leanne Hays's picture

Author Details

Leanne Hays

Leanne Hays has over a dozen years of experience writing for online publications. As a Feature Writer for iPhone Life, she has authored hundreds of how-to, Apple news, and gear review articles, as well as a comprehensive Photos App guide. Leanne holds degrees in education and science and loves troubleshooting and repair. This combination makes her a perfect fit as manager of our Ask an Expert service, which helps iPhone Life Insiders with Apple hardware and software issues.
In off-work hours, Leanne is a mother of two, homesteader, audiobook fanatic, musician, and learning enthusiast.